2020 CDBGDR

1.0 Financial Management & Grant Compliance Certification Requirements

1.1 Part A Financial Management Controls

SINGLE AUDIT REVIEW TO IDENTIFY ANY WEAKNESSES, DEFICIENCIES, OR CONCERNS RELATED TO CPD PROGRAMS. PROVIDE DOCUMENTATION SHOWING HOW THOSE WEAKNESSES HAVE BEEN OR ARE BEING ADDRESSED.

ANNUAL COMPREHENSIVE FINANCIAL REPORT REVIEW TO IDENTIFY ANY WEAKNESSES, DEFICIENCIES, OR CONCERNS. PROVIDE DOCUMENTATION SHOWING HOW THESE WEAKNESSES HAVE BEEN OR ARE BEING ADDRESSED.

1.2 Part B Procurement

PROCUREMENT PROCESS

POLICIES AND PROCEDURES FOR PROCUREMENT

1.3 Part C Duplication of Benefits

POLICIES AND PROCEDURES FOR PREVENTION OF DUPLICATION OF BENEFITS

Includes a method to monitor compliance with the subrogation agreement for a reasonable period (i.e., a time period commensurate with risk) and articulates this method in policies and procedures, including the basis for the period during which the grantee will monitor compliance.

1.4 Part D Expenditures

POLICY AND PROCEDURES TO DETERMINE TIMELY EXPENDITURES

PROCEDURES TO TRACK EXPENDITURES EACH MONTH

PROCEDURES TO MONITOR EXPENDITURES OF ITS RECIPIENTS

1.5 Part E Website

PROCEDURES TO DEVELOP AND MAINTAIN A COMPREHENSIVE WEBSITE

Includes making documents available to the public in a form accessible to persons with disabilities. Includes meaningful access to programs and policies by LEP persons, including members of protected classes, vulnerable populations, and individuals from underserved communities as described in Section III.D.1.d of the Consolidated Notice.

1.6 Part F AFWA

POLICY AND PROCEDURES TO DETECT FRAUD, WASTE, AND ABUSE OF FUNDS

Includes providing information that raises awareness of possible fraudulent activity, how the fraud can be avoided, and what local or state agencies to contact to take action and protect the grantee and beneficiary investment. Includes procedures for assisting CDBG-DR beneficiaries should they experience contractor or other fraud, and providing additional assistance as a result of fraudulent activity and the creation of remaining unmet need; the procedures also address what steps the grantee will follow to provide the additional assistance.

2.0 Implementation Plan & Capacity Assessment

2.1 Application Status

INFORMING APPLICANTS OF APPLICATION STATUS

ACCESSIBILITY AND PRIVACY OF APPLICANT INFORMATION

RESPONSIBLE PERSONNEL

2.2 Capacity

CAPACITY ASSESSMENT

TIMELINE FOR ADDRESSING CAPACITY GAPS

2.3 Staffing

ADMINISTRATIVE STRUCTURE

USE OF SUB-RECIPIENTS AND CONTRACTORS

DISASTER RECOVERY SECTION ORGANIZATIONAL STRUCTURE

RESPONSIBILITY MATRIX

STAFF ROLES

DR SECTION ROLES AND RESPONSIBILITIES

TIMELINE TO FILL VACANCIES

ORGANIZATION POSITIONS AND JOB DESCRIPTIONS

INTERNAL AND INTER-AGENCY COORDINATION, CONSULTATION, AND COMMUNICATIONS PLAN

LEAD AGENCY AND SUB-RECIPIENT COMMUNICATION

LOCAL AND REGIONAL PLANNING EFFORT COMMUNICATION

TECHNICAL ASSISTANCE FOR SUB-RECIPIENTS

TECHNICAL ASSISTANCE AND TRAINING PLAN TO ONBOARD NEW DR UNIT STAFF

ACCOUNTABILITY