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Notary and authentications
  1. Business Services

Notary & Authentications

Our all-in-one electronic filing system records and maintains Notary Public, Authentications, and Facsimile Signature filings – and so much more. 

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Software

Everything at Your Fingertips

Record and maintain all your filings with a simple and all-encompassing electronic system.

Civix Notary & Authorizations Screenshot

Complete Back Office Support

Notaries Public

Notaries Public and associated filings registration, renewal, and update with support for Remote Online Notarizations (RON)

Apostille & Non-Hague Certification

Document receipting and generation with online tracking and verification

Legal Signatures

Filing and registration for verification and permission of use for public officials and Notaries Public

    Benefits

    Easy for Staff

    Saves significant staff time with automatic data capture, data generation, rule checking, and powerful search functionality

    Easy for Customers

    Provides a dashboard for easy access to information and filing wizards to make processes smooth

    Ensures Data Quality

    Checks all statutory business rules before the filing is printed and submitted

    Automates Compliance

    Sends renewal reminder emails to help Notaries stay current

    Key Features

    Simple & Modern

    Simplifies and speeds up recording and maintenance for both customers and filing offices

    Modular

    Works as a stand-alone and compliments other Civix Business Services applications

    Guided Workflow

    Eliminates friction as well as human error

    RON & eNotarization Support

    Provides registration and maintenance of enhanced commissions, including education requirements, approved vendor tracking, and real-time vendor commission verification API

    Document Capture

    Allows staff to scan or upload documents and associate them to specific records

    Auto-Generation

    Automatically creates document barcodes as well as Apostille and Certification numbers

    Civix Security 360

    360° Security

    Keeping Your Data Secure

    Keeping citizen information and government technology safe is our number one priority.

    Learn More About Civix’s 360° Security

    Business Services Platform

    Powering the Best in the Business

    Our Notary & Authentications application is a module of Civix’s Business Services Platform, which helps governments interact effectively, efficiently, and seamlessly with customers.

    Trademark

    Simplifies recording and maintaining Trademark filings and associated processes

    UCC & Liens Management

    Features a complete set of administration, document management and fulfillment functions for secured transactions under the UCC

    Business Registration

    Enables multiple agencies to manage business registration through an integrated system and provides registrants with clear guidance for starting and growing their businesses

    Charities

    Builds on Civix’s robust Business Registration software, tailoring it to the unique requirements of charity registration and management

    Insights

    From Our Team of Experts

    Solutions for 13 of the Most Common Airport Credentialing “Challenge Areas” 

    Our Toolkit provides recommendations in 13 credentialing “challenge areas,” such as staffing limitations and job duty assignments, appointments and scheduling, and leveraging available technology.  

    Recap of the 2023 Civix Airport Users Conference

    Civix was thrilled to welcome colleagues from throughout the country to another successful Civix Airport Users Conference, held on April 15-17, 2023, in New Orleans.

    Civix and Zwipe Initiate Proof-of-Concept with Safe Skies at Richmond International Airport

    Civix, in partnership with Zwipe, is performing a new biometric technology Proof-of-Concept (POC) initiative at Richmond International Airport (RIC), a TSA-approved Airport Innovation Forum member in the United States.

    HUD CDBG-DR Problem Solving Clinic 

    Civix federal grant experts will be participating in the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant Disaster Recovery Problem Solving Clinic next week in Chicago and virtually.

    New Case Study Shows How the Busiest and Most Efficient Airport in the World is Meeting SMS Regulations 

    An airport of this size and complexity requires a robust and flexible Safety Management System (SMS), and for this, ATL counts on Civix. 
    Airplane at airport terminal

    Advancing Equity in Disaster Recovery

    Putting people first, Civix experts share their guidance for operationalizing new federal equlity goals into disaster recovery problems.

    Meet the FAA’s New Rule with Civix SMS Software 

    The Federal Aviation Administration issued a new rule in February to help airports detect and mitigate safety problems before they result in accidents or incidents.

    California’s New Community Resilience Centers Already Proving Worth 

    Large wildfire events are an increasingly common threat to life and property across western states.

    Civix Election Solutions Featured in Case Study on Loudoun County, Virginia 

    A new article published by GovTech tells the story of how Loudoun County, Virginia leverages digital election management solutions from Civix.

    Contact

    How can we help?

    Contact our team today to learn more about our products and services for your industry.

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