Notary & Authentications

Our all-in-one electronic filing system records and maintains Notary Public, Authentications, and Facsimile Signature filings – and so much more.

Software

Everything at Your Fingertips

Record and maintain all your filings with a simple and all-encompassing electronic system.

Civix Notary & Authorizations Screenshot

Complete Back Office Support

Notaries Public

Notaries Public and associated filings registration, renewal, and update with support for Remote Online Notarizations (RON)

Apostille & Non-Hague Certification

Document receipting and generation with online tracking and verification

Legal Signatures

Filing and registration for verification and permission of use for public officials and Notaries Public

Benefits

Easy for Staff

Saves significant staff time with automatic data capture, data generation, rule checking, and powerful search functionality

Easy for Customers

Provides a dashboard for easy access to information and filing wizards to make processes smooth

Ensures Data Quality

Checks all statutory business rules before the filing is printed and submitted

Automates Compliance

Sends renewal reminder emails to help Notaries stay current

Key Features

Simple & Modern

Simplifies and speeds up recording and maintenance for both customers and filing offices

Modular

Works as a stand-alone and compliments other Civix Business Services applications

Guided Workflow

Eliminates friction as well as human error

RON & eNotarization Support

Provides registration and maintenance of enhanced commissions, including education requirements, approved vendor tracking, and real-time vendor commission verification API

Document Capture

Allows staff to scan or upload documents and associate them to specific records

Auto-Generation

Automatically creates document barcodes as well as Apostille and Certification numbers

360° Security

Keeping Your Data Secure

Keeping citizen information and government technology safe is our number one priority.

Learn More About Civix’s 360° Security

Business Services Platform

Powering the Best in the Business

Our Notary & Authentications application is a module of Civix’s Business Services Platform, which helps governments interact effectively, efficiently, and seamlessly with customers.

Trademark

Simplifies recording and maintaining Trademark filings and associated processes

UCC & Liens Management

Features a complete set of administration, document management and fulfillment functions for secured transactions under the UCC

Business Registration

Enables multiple agencies to manage business registration through an integrated system and provides registrants with clear guidance for starting and growing their businesses

Charities

Builds on Civix’s robust Business Registration software, tailoring it to the unique requirements of charity registration and management

Insights

From Our Team of Experts

As Climate Change Brings More Wildfires, Civix Pioneers Change in Managing DR Grants

According to CAL FIRE, warmer spring and summer temperatures, reduced snowpack, and earlier spring snowmelt are creating longer and more severe dry seasons. In fact, the length of the fire season is estimated to have increased by as much as 75 days in many areas of the Sierra Nevada, the forested mountains that flank California’s eastern border.