Notary Registration
Search. Verify. Trust.
Connect the public to trusted notary services—while you manage filings, verify records, and ensure compliance with a modern system built for accuracy, efficiency, and transparency.
Empowering Trust. Enhancing Access.
A public service made stronger through transparency and availability.
- Empowers the public to search for notaries by name, location, or office.
- Makes trusted information easy to access—anytime, anywhere.
- Helps constituents confirm services before appointments.
- Connects people to local notaries through intuitive, public-facing tools.
- Supports confidence in notarized documents through easy verification.
Complete Back Office Support.
Robust tools to manage filings, certifications, and official records with ease.
- Handles registration, renewal, and updates for Notaries Public and related filings.
- Supports registration and designation of Remote Online Notaries (RON), with public display of approved status.
- Manages Apostille and Non-Hague Certifications with receipting, generation, and online tracking.
- Enables online verification of certification documents for global and domestic use.
- Facilitates legal signature filing and registration for both public officials and notaries.
- Verifies permissions for signature use to protect integrity and prevent misuse.
Authentication Without Uncertainty.
Accuracy and legitimacy, backed by official data and real-time validation.
- Confirms notary status and commission validity in real time.
- Displays complete authentication history with timestamps and searchable records.
- Tracks document legitimacy using digital audit trails.
- Cross-references public officials and terms of service.
- Applies system-driven accuracy to ensure document validity.
Efficient by Design.
Built to save time, streamline operations, and reduce administrative burden.
- Automates updates, alerts, and workflows to minimize manual effort.
- Centralizes notary data for fast, accurate recordkeeping.
- Supports renewals, revocations, and public updates in one place.
- Enables modern reporting for simplified oversight.
- Logs every action to maintain a complete administrative record.
Built to Serve. Designed to Scale.
Flexible architecture for evolving needs—today and into the future.
- Adapts easily to your state’s specific rules and requirements.
- Configures seamlessly to support current and future legislation.
- Scales across jurisdictions and volumes without sacrificing performance.
- Enables secure, cloud-based access for both staff and the public.
- Future-proofs your notary system with modern technology.
Oversight Made Simple.
A complete view of notarial activity to ensure compliance and integrity.
- Tracks notary credentials and commission activity from a central dashboard. Stay informed on key filings, expirations, and renewals.
- Provides audit-ready logs to support internal reviews and public records requests.
- Enables administrators to monitor notary status and activity in real time.
- Supports transparency and compliance through centralized reporting.
- Protects the public by flagging inconsistencies and fraudulent activity.
One platform. Countless possibilities.
Business Services administrators can configure their system by selecting discrete modules, ensuring a perfect fit for their needs.
Notary Registration is part of a suite of modular technology that fits together seamlessly so you can quickly configure your system to match your exact needs. No unnecessary features. No rigid limitations.
Platform Modules
Business Registration and Licensing
Gives businesses a faster, easier way to register and stay compliant—so you can focus on what matters most: serving the public and powering your economy.
Charities
Gives businesses a faster, easier way to register and stay compliant—so you can focus on what matters most: serving the public and powering your economy.
Notary Registration
Gives businesses a faster, easier way to register and stay compliant—so you can focus on what matters most: serving the public and powering your economy.
Trademark / Service Mark
Gives businesses a faster, easier way to register and stay compliant—so you can focus on what matters most: serving the public and powering your economy.
UCC (Uniform Commercial Code)
Gives businesses a faster, easier way to register and stay compliant—so you can focus on what matters most: serving the public and powering your economy.
Cloud-Powered.
Civix is leading the shift to secure, scalable cloud solutions. Hosted in FedRAMP-secure AWS cloud environments, our evergreen platform stays continuously updated—delivering the latest features, security, and compliance with no maintenance burden.
- Fully managed infrastructure and updates.
- Scalable and customizable to fit your needs.
- Accessible anytime, anywhere.
A cost-effective subscription model with no hefty upfront investments.
Security You Can Trust.
Civix is setting the standard for security in government technology. Built on defense-in-depth strategies and aligned with top federal standards, our security program includes continuous monitoring, automated threat detection, and secure cloud hosting.
Certified, compliant, and proactive:
- Rooted in NIST controls.
- Hosted in FedRAMP-secure AWS cloud environments.
- Achieving SOC 2 product certifications in pursuit of StateRAMP/GovRAMP and FedRAMP authorizations.
Security isn’t a checkbox—it’s a commitment. We’re leading the way in protecting systems, data, and integrity.
Accessible. Anywhere.
Civix Campaign Finance is built for all users, with a modern, responsive design that works flawlessly on any device. Fully ADA-compliant, it ensures seamless accessibility—so everyone can file, track, and manage with ease.