Uninterrupted UCC & Lien Filings During the Pandemic

States Avoid “Shutdown Backlog” with XML

ORLANDO, FL – Secretary of State business services teams across the country have been battling growing mountains of backlogged UCC lien paperwork that’s piled up over the course of the pandemic. Those with robust electronic filing systems, though, have kept pace through statewide shutdowns and beyond.

Some states require paper filings, which means hundreds of forms per day need to be entered manually – a problem that was compounded with office closures and short staffing. Piling on, registered agents generate and submit hundreds of UCC lien filings every day, nonstop. This can jam online systems, making it impossible for small filers to get their turns.

Enter states like Indiana, which is using Civix’s UCC and Liens Management application. The modern technology allows filing office staff to perform day-to-day business and fulfillment from an in-house portal and customers to file, search, and purchase reports through a self-service dashboard. And it directs bulk filers through a special backend XML channel – a best practice endorsed by the International Association of Commercial Administrators (IACA).

“Secretary of State Offices that were set up to use XML for bulk filings were well positioned to maintain operations throughout the pandemic,” said Vishal Hanjan, VP of Product Management with Civix. “Exemplary states, like Indiana with its award-winning INBiz platform, have continued processing UCC liens electronically without interruption.”

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Category: News

Solution: Business Services