MANAGE EVERYTHING, SIMPLY
As the only grant management tool designed specifically for state emergency management agencies, Civix EM Grants Manager simplifies and speeds up processes. The integrated solution provides everything in one place. You can manage grants, applicants, projects, and the entire reimbursement process online – all while collaborating and having access to instant reports.
The results: lighter workloads, greater productivity, and ultimately, a much quicker recovery. Proven and enhanced over nearly 20 years, it’s managed over $128 billion across 21 states and territories. The system has played a critical role in the recoveries from some of the most destructive disasters in recent history, like Hurricanes Harvey, Irma, Maria, Michael, Sandy, and Katrina.
Civix EM Grants Manager centralizes all aspects of the grant management process and has proven to significantly reduce the workload of staff while increasing productivity, ultimately leading to getting funds to applicants faster and speeding up the recovery process. The system helps minimize paperwork and hassle, reimburse faster and with accuracy, stay on top of deadlines and access real-time information.
Feature Details
ADMINISTER GRANTS
· Maintain a centralized grant repository · Manage the entire grant life-cycle from application through closeout
· Administer multiple grant programs
MANAGE APPLICANTS
· Maintain a centralized Applicant repository
· Give Applicants direct access
· Applicants submit requests easily
· For PA, integrate with FEMA’s Grants Portal to manage RPAs
TRACK PROJECTS
· Maintain a centralized project repository
· Quick web-based access to all project data
· Easily import PA projects from FEMA
· Applications submitted directly for review
· Log obligations and amendments
· Monitor deadlines, milestones & extensions
· Track cost line items
· Track changes to project scope
· Manage the appeal process
· Collect Quarterly Reports in required formats
· Manage the closeout process
PROCESS PAYMENTS
· Track expenses including documentation
· Process fund requests
· Payments automatically triggered by obligations or requests
· Create payment transactions
· Route payable & receivables
· Manage multiple funding sources
· State Financial System Integration (add-on)
*add-on functionality
COLLABORATE
· Route items through configurable workflow paths
· Comment on almost anything
· Enter meetings & contact logs
· Create messages
· Send email broadcasts
· My Inbox brings everything together
MANAGE SUPPORT SERVICES*
· Collect allocated time & route for approval
· Manage travel requests & subsequent expenses
· Manage purchase requests
· Post course offerings & collect registrations
REPORTS AND MORE
· Birds-eye view of all data
· Generate countless real-time reports
· Search for items
· Filter, sort & export lists to Excel
· View an audit trail (automatically logged)
· Manage documents (including versions)
· Post resources and website content
· Administer users/groups, account assignments, and system settings
COLLECT DAMAGE ASSESSMENTS (PDAS)*
· Capture damage sites with app
· Submit site data from app to system
· Review & approve submissions
· Generate compiled county reports
DIRECT ADMINISTRATIVE COSTS*
· Collect Direct Administrative Costs
· Route submissions for approval
· Generate DAC Project Worksheet (PW)
Contact
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